Studio Operations & Facilities Management:

• Oversee daily operations to ensure a safe, clean, and efficient working environment, optimising studio space for creativity and productivity.
• Manage studio supplies, insurances, equipment, and maintenance, coordinating with vendors and service providers as necessary.
• Develop and implement health and safety policies, ensuring compliance with regulations.
• Oversee IT systems, working with external support to resolve issues promptly.
• Manage contracts and relationships with suppliers, ensuring cost-efficiency and best practices.
• Line manage the studio intern, ensuring daily activities are efficiently managed.
• Monitor studio systems and workflows, proactively addressing potential issues and ensuring operational efficiency.
• Manage studio budgets, ensuring resources are appropriately allocated.

B&P Event Management:

• Support the planning, coordination, and logistical management of Bompas & Parr’s public-facing events, including B&P banquets, talks, exhibitions, shop management, and other studio-run events.
• Collaborate with internal teams to ensure the seamless execution of these events, from initial concept to delivery.
• Oversee event setup and breakdown, ensuring all aspects are executed according to plan, including liaising with vendors and suppliers for logistical support.
• Assist in managing event budgets, ensuring cost-effective execution while maintaining the high standard expected of Bompas & Parr events.
• Act as the main point of contact for internal teams regarding event logistics, helping to ensure timely communication and alignment across all event-related activities.
• Ensure that internal events are integrated into the broader vision of Bompas & Parr, reflecting the studio’s ethos and creative direction.

HR & Recruitment:

• Support resource allocation and recruitment, assisting with job postings, CV reviews, interviews, and onboarding.
• Collaborate with the team to understand staffing needs and assist with the hiring process.
• Administer benefits and wellbeing programs, maintaining the freelance database and providing HR support.
• Act as a liaison for employee inquiries regarding policies, benefits, and performance.

Qualifications:

• Experience: 2-5 years of experience in a fast-paced studio or office environment, with a focus on both studio operations and event management. You’ll need strong experience handling HR support, resource planning, and event logistics.
• Event Management: Proven track record of organising and managing public-facing events, exhibitions, or workshops. You should be skilled in event planning, from conceptualisation through to execution.
• Organisational Skills: Exceptional ability to prioritise tasks and manage multiple responsibilities across different teams. You will need to juggle the dynamic nature of the studio’s operations and external event programming.
• Communication Skills: Excellent interpersonal skills, with the ability to work collaboratively across departments and with external stakeholders. You should be comfortable communicating at all levels and be proactive in managing relationships.
• HR Support: Experience in managing recruitment processes, including onboarding and liaising with HR teams, is key. You should have familiarity with maintaining HR compliance and supporting employee engagement.
• Technical Proficiency: Comfortable working with Microsoft Office Suite and project management tools. Experience with event management software is a plus.

Personal Attributes:

• Creative & Innovative: Passion for creativity and a deep alignment with Bompas & Parr’s ethos. You’ll need to think outside the box to develop engaging public events that align with our creative vision.
• Proactive & Solution-Oriented: Ability to anticipate challenges and proactively resolve issues in a fast-paced environment. You should thrive under pressure and be adaptable when circumstances change.
• Detail-Oriented: Strong attention to detail, ensuring all aspects of both studio management and event delivery are thoroughly managed.
• Flexible & Resourceful: Comfortable in a hybrid role with fluctuating demands, balancing studio operations with public event responsibilities.